Posting Policies

HOW TO POST:

LSAG Posting Policies

 PLEASE read & review BEFORE submitting a post / advertisement.

WHO can post an event? 
ANYone who has an ART related event they wish to share
 *We do not post events or businesses outside of art related ones.  They will be discarded.


WHY post? 
Posting=Advertising!  And it is free!  Make your event more successful with advertising.


WHEN should you post? 
NO LESS than a WEEK PRIOR to the EVENT or DEADLINE.
Post NO LATER than SUNDAY midnight for posts going out in that week's newsletter.
Your email does not instantly get posted in an automatic way when you send it.  It must be published; thus the Sunday deadline.
 
 *We do NOT post events that will have already passed at the time of the e-news mass email on each Tuesday.
*Any posts sent on Mondays and Tuesdays will not be posted until the following week's newsletter provided the event did not already occur.

*Very occasionally, our small staff takes a vacation.  This will be announced in advance so that leagues may prepare.
Likewise, we also publish a limited number of newsletters in November, December, & early January due to the holidays.
Two in November, two in December (instead of 4 each) and 3 in January (instead of 4) are typical and are dependent on when the holidays fall. 


To view the newsletter holiday schedule or any listed vacation, please visit the SUBSCRIBE page on this website OR see the blog.
  

HOW does someone create a post? 
Send an E-MAIL to lsagannouncements@gmail.com; it is that simple. Usually, your subject line will be the headline of your post.
 *Keep your headline short and to the point.  Long headlines will be edited.  Your subject line of your email IS your headline.  Please do not put "please post", "announcement for newsletter" or similar as your subject line.  If you are sending it to the announcement email address above, it is assumed it is meant for publication.
*Focus on the most immediate or significant element of the post as your headline---an upcoming deadline for example or your star artist who is doing the workshop and the dates.  Please do NOT put your headline in all capital letters.  This will be changed.

WHAT is needed for a post?
BASICS for any invitation: 
WHAT IT IS, DATE, TIME, PLACE, ADDRESS, CONTACT, and RSVP DEADLINE.
 *If you put it on a party invitation, you put it on a post.
*You may also include other relevant information for that post:  fees?  short artist bio?
*Most read posts are short and to the point...but still complete.


HOW OFTEN should you post for a given event? 
Once a week or every other week PRIOR to the event (and DURING the event if it is an exhibit for example)

*The more you advertise your event, the better attended it will be.
*Please observe web etiquette (known as netiquette) and don't hog the blog.  Combine related posts when possible or rotate posts.
*As a membership benefit, our member leagues may post all league events within a maximum of 5 posts (NOT including judged shows).  Leagues may ALSO post a 6th post for LSAG sanctioned judged shows.
*Friends of LSAG are also welcome to post events, but you are limited to one per week.  Additional posts are discarded.

Do you automatically RE-RUN posts? 

NO, we do NOT ever ever EVER re-run posts automatically or with an advance request.
 *Re-posting is up to you, your public relations/publicity person, or other person in charge of such duties to both post and re-post information as often as it is wished to be sent to the membership.
*YOU must re-send your post EACH WEEK you wish it to appear in the newsletter.
*Occasionally, LSAG Communications will write a post to re-cap events, shows, or other upcoming art opportunities.
This is related EXCLUSIVELY to the posts we have received for the newsletter and do not come from any other source including our website.


HOW OFTEN do you post the same message?

ONCE in a week; multiple posts are discarded.
 *As noted above, a membership benefit is that our member LEAGUES may post each and every league event
WITHIN a max of 5 posts; a 6th post is for LSAG sanctioned shows only.
If a league sends more than the 5 announcements (or 6 if there is an LSAG show),
we will publish only the first 5 (or 6 if it is an LSAG show).
*Friends of LSAG are also welcome to post events, but you are limited to one per week.


Can I include a PICTURE? 
YES, in JPEG format ONLY attached to the email; we cannot copy other formats or documents.
 *If your picture does not show up in a post, it was probably not sent in the correct format.



Can I include a POSTER, FLYER, or DOCUMENT?

YES, BUT...
While a JPEG  attached to the email WILL technically publish, they tend to look fuzzy unless they are of a great quality / high resolution.
It is best to send your text in a simple email & attach a JPEG'd picture to go along with it.  There is not anything we can do about a fuzzy JPEG poster.   NO OTHER ATTACHMENTS will publish.


 *If your poster, flyer, or document does not show up in a post, it was probably not sent in the correct format.

*Regarding documents, please see notes below in What should I NOT include in a post.
*PLEASE NOTE:  If you send a JPEG of a poster, flyer or document, it needs to be high enough quality & size that it will be legible.
If it is not large enough or a high enough quality, your beautiful poster, flyer, or document will be fuzzy on the blog & not legible (readable).
This is one of the reasons why simple emails are best.


WHAT should I NOT include in a post?
We do NOT post forms, applications, a full prospectus or the full syllabus of a class or workshop.
We also do not post items that would be inappropriate at an LSAG show (see our show guidelines on our ENTER page).

*Posts are meant as advertisements or announcements and should be short and to the point
and provide contact info for more details on your website or through an individual.
*Send the LINK or website to access those forms or details if members are interested.
*Our members are comprised of people of all ages---including our youngest members at the elementary school level and up.
Because of that, we will not post submissions that suggest violence, nudity, or other elements that may be deemed inappropriate to those viewers.  Again, view our show guidelines on the ENTER page for more details.


WHAT ELSE CAN I DO to make my post look as professional as possible? 
*Click on your SPELL CHECK before sending and EDIT just as you would a letter to a friend.
*Use basic capitalization and punctuation.
*DOUBLE CHECK dates and details like the address of the venue and contact information.
*Be sure you've included the most IMMEDIATE points such as a deadline that occur prior to the event itself.
*The body of your email becomes the body of your post.
*READ over your post before sending as if you are NOT familiar with the event to see if it is clearly communicated to other readers who are also not going to be familiar.
*Avoid using the ampersand (&) symbol.  It makes posts messy.  We do our best to adjust your copy, but depending on time, we may not be able to fix it.
*Simple emails are best.  However, if you send any attachments, do so at a high enough level of quality & size that it will be legible (readable).  As a backup, we suggest you also send the information in the same body of the email.
If the attachment is fuzzy, then we will have the information that can be posted.
We're sorry, but we have a very limited staff, & we do not have time to contact groups about all submissions when they are not sent in the proper format or follow our guidelines we have taken the time to list here.



WHAT about CORRECTIONS?

We're sorry, but we canNOT honor requests to make minor corrections to your post.  However, if you have an error that effects your event, we will do our best to make the correction.  See below.

*Punctuation and grammatical errors as well as misspellings you may have missed are NOT changeable until you re-post for the following newsletter.  Make your corrections prior to re-submitting your post as you wish it to appear.
*However, if you find a major error that effects your event such as an error in DATE, TIME, PLACE, or CONTACT INFORMATION, pleaseRE-submit your ENTIRE POST WITH the correction made and add a note to us about it being the corrected version in the subject line.  
The subject line should read Corrected:  followed by your previous subject line.  If you do not do this, we will assume it is just a duplicate and discard it.  You must still mind the deadline of Sunday midnight though we will do our best to make a relevant correction as soon as possible.
*All posts are subject to editing so that we can produce a professional newsletter.



WHY don't you ERASE OLD posts?

Our blog is our newsletter and the history of the events and activities offered by our leagues and friends of LSAG over the course of the LSAG year--roughly August to July though we do overlap a bit so nothing gets missed.  Just as you would not cut out pieces and parts of a physical newsletter before you archive it, we do not do this to our e-newsletter either.  If your group has old posts under its name, please note those old posts also show the past date associated with them much like a newspaper would.  We recommend you consider your dynamic group's current offerings and submit a new post to update everyone in our greater guild.  In the fall, you will see the posts from the year before disappear.  That is with the exception of those posts considered to be LSAG Helps to assist our members with various aspects of the guild that are not bound by a deadline or date limitation (ie-show definitions, guidelines, etc.).

If you are a Friend of LSAG advertiser, keep in mind this is a complimentary service to your business.
We reserve the right to decline advertising to those who abuse the grace in which it is given.


If a post is on the newsletter, does LSAG sanction that organization, event, or business?

LSAG only sanctions LSAG events.  That being said, each league operates independently of LSAG, & each league is liable for their own events & activities.  We encourage our readers to connect with the league to verify events & details before making plans to attend.

If you wish to consider an advertiser when conducting business, please investigate any company & use appropriate discretion when giving out personal information.

Other businesses, groups, event coordinators, etc. with an art post can submit it for publication.  If it meets our requirements, we will include it on our newsletter as a community outreach.  HOWEVER, each individual is responsible for reading & investigating any such leads before applying, responding, or involving oneself with any such business, group, or event.
LSAG is only providing a point of contact and NOT sanctioning or verifying an advertiser. 


MORE QUESTIONS about posts? Send an email to lsagannouncements@gmail.com; subject line: Posting Question.
To reach other LSAG officers and chairs, visit the LEADERSHIP page under ABOUT US to direct your question to the right person.